Town Clerk

Office Hours

Monday afternoons 3:30 - 6 pm
Tuesday - Friday mornings8:30 to 10:30 aM
 and Thursday evenings 6 - 8 pm 
I am available for appointments at other times
 

Contact

Town Clerk and Notary Public
Susie Mosher
Phone: 413-259-1204
Fax: 413-259-1107
townclerk@shutesbury.org
Shutesbury Town Hall
P. O. Box 264
1 Cooleyville Road
Shutesbury, MA 01072
 

May 6, 2017 Town Election Results

Winners marked with *

2 seats Board of Health - *Norene Pease 240, *Kenneth Rotondi 245, Blank 87

1 seat Cemetery Commissioner - *Walter Tibbetts 256, Blank 28, Write-ins: Karen Traub 1, Robert Groves 1

2 seats Board of Library Trustees - *Jaime Donta 232, *Patricia (Savannah) Ouellette 233, Blank 105, Write-Ins: Merka Fletcher 1, Evelynn Goodhind 1

3 seats Planning Board - *Deacon Bonnar 237, *Steven Bressler 233, Blank 359, Write-In winner  *Miriam Defant 10.  Other Write-Ins: James Aaron 2, Rolf Cachat-Schilling 1, James Schilling-Cachat 1, Jessica Carlson-Belanger 1, Peter Carlson 1, Ralph Armstrong 5, Paul Lyons, 1, Ray Cusson 1, Clark Sylvester 1, Carol Samuels 1, Michael Pill 1, Robert Raymond 1, Paul Jacobs 1, James Plaza 1

1 seat Planning Board (one seat to fill remaining two years) *Robert Raymond 220, Blank 63, Write-In: Miriam Defant 3

2 seats School Committee - *Daniel Hayes 175, *Stephen Sullivan 161, Jennifer Malcolm-Brown 146, Blank 89, Write-In: Al Springer 1

1 seat Select Board - *Timothy Logan 242, Blank 40, Write-Ins: Karen Traub 1, Al Springer 1, Miriam Defant 1, Daniel Hayes 1 

1 seat Town Clerk - *Susan Mosher 254, Blank 27, Write-Ins: Leslie Bracebridge 4, Marie Louise Houle 1

 

Public Records Requests

Many citizens would like to know more about the activities of committees and boards in town.  You may find the information you are seeking on a board or committee's page on the town website.  If the information is not there or you don't have web access, you are welcomed to make a public records request to the Town Clerk.  You can click here to email your request.

Under state Public Record Law,  the requests for public records in Shutesbury are made to Susie Mosher, Town Clerk, our Records Access Officer.  Requests can be made in writing or by email.  Please include contact your information.  For more an update on the Public Records law, go to   https://www.sec.state.ma.us/pre/prenotice.htm

Minutes for Meetings

The Open Meeting Law Guide describes the requirements for minutes on pages 15-16 and can be read here.  

I am attaching samples of minute templates that meet the OML requirements in different styles.  Your committee may have their own format that meets the requirements.    Table Format   Narrative Format  You can get copies of these forms in the lower right-hand mailbox in the hallway at Town Hall and from the stand outside the Town Clerk's office. 

Mandatory Ethics Training for All Employees and Volunteers

Upon appointment or hire and on an annual basis thereafter, the Town Clerk is required by statute to provide all municipal employees and volunteers with a copy of the Conflict of Interest Law and to obtain a signed receipt from the employee/volunteer. Additionally, all employees and volunteers must, complete an online ethics training and multiple choice exercise within 30 days of beginning public service and every 2 years thereafter.  This information and training is to ensure understanding of the Massachusetts ethics code. Upon completion of the exercise, a certificate will pop up. Employees/volunteers can either copy, paste and send the receipt of the summary of the Conflict of Interest Law and the certificate of completion of the training exercise to townclerk@shutesbury.org or print and deliver the receipt and certificate to the town clerk's office.
 

Required Information for Appointed and Elected Members of Shutesbury Government

People new to a board or position should get sworn in at the Town Clerk's office and I can hand you the full folder of information. For those who want to read or print themselves a copy of information sheets, the documents are linked here.

DBA information and forms

Information and forms for a DBA certificate can be found here.

License or Re-license Your Dog by Mail or In Person

      The 2017-18 Dog tags are in.  You may register your dog now. Applications will be available @ Town Meeting, and are online, (Click here) and outside the Town Clerk Office. Please remember to include proof of current rabies vaccination, your payment and a self-addressed, stamped envelope, (two first class stamps required).
      The dog license year runs from July 1 to June 30 each year. Please re-license in May or June to avoid an expired dog tag.   Early birds can avoid a late fee if their dog is registered before August 1.  New dogs are to be licensed by 6 months of age or within 30 days of residing in the Town of Shutesbury. 

Order a Vital Record (Birth, Marriage or Death Certificate)

  • Submit request by phone, fax, or email townclerk@shutesbury.org.
  • Include any known information - name and date preferred.
  • Include a $5 payment (made out to "Town of Shutesbury")
  • Include a self-addressed stamped envelope, or a preferred
    time to pick up the certificate at the Town Clerk's office.

Search Vital Records

Genealogists are welcome to email specific inquiries. This office will evaluate what is
available and send an estimated cost to complete the research and make copies as requested.