Town Clerk

Office Hours

Monday afternoons 3:30 - 6 pm
Tuesday - Friday mornings,
8:30 to 10:30 aM
THURSDAY evenings 6 - 8 pm 
I am available for appointments at other times
 

Contact

Town Clerk
Susie Mosher
Phone: 413-259-1204
Fax: 413-259-1107
townclerk -at- shutesbury.org
Shutesbury Town Hall
P. O. Box 264
1 Cooleyville Road
Shutesbury, MA 01072
 

Everything About Voter Registration 

The registration period for the Sept. 8 State Primary has closed.  Now you can register to vote in the November 8 State and Federal election. 

The Secretary of the Commonwealth has developed an excellent tool for learning about your voter registration status and other voter questions.  

Go to: www.123voter.com

For information about the ballot questions go to: 

http://www.sec.state.ma.us/ele/ele16/ballot_questions_16/offices.htm

Absentee Ballots for the November 8 election will be ready by the second week in October. You may vote absentee due to absence from town during normal polling hours, physical disability or religious belief.  Applications are at the Town Clerk's office, available on request, or can be made by written request stating residence, where to mail the ballot and your signature.  You can also stop in during Town Clerk hours to fill out the application and vote in person.

For the first time, Massachusetts will have Early Voting (EV) for the Nov. 8th election. EV is a lot like Absentee Voting, without a specific excuse. EV allows voters to come in between Monday Oct 24 - Friday, November 4 to vote in the Town Clerk's office during regular business hours and avoid the rush.  Unfortunately the ballots do not go in the ballot box so there is no,"Ding!"  

You can fill out an EV application to have your ballot sent to your home so you can mail in your vote.  Allow at least two weeks for the mail to get through.   

Public Records Requests

Under state Public Record Law,  the requests for public records in Shutesbury are made to Susie Mosher, Town Clerk, our Records Access Officer.  Requests can be made in writing or by email.  Please include contact your information.  For more information on the Public Records law, go to http://www.sec.state.ma.us/pre/preinformation.htm

 

Mandatory Ethics Training for All Employees and Volunteers

Upon appointment or hire and on an annual basis thereafter, the Town Clerk is required by statute to provide all municipal employees and volunteers with a copy of the Conflict of Interest Law and to obtain a signed receipt from the employee/volunteer. Additionally, all employees and volunteers must, complete an online ethics training and multiple choice exercise within 30 days of beginning public service and every 2 years thereafter. In Shutesbury, unless the employee/volunteer tracks his/her own timeline, new certificates will be due for everyone in December of odd numbered years. Both the summary of the Conflict of Interest Law and the exercise are available online at www.mass.gov/ethics. This information and training is to ensure understanding of the Massachusetts ethics code. Upon completion of the exercise, a certificate will pop up. Employees/volunteers can either copy, paste and send the receipt of the summary of the Conflict of Interest Law and the certificate of completion of the training exercise to townclerk@shutesbury.org or print and deliver the receipt and certificate to the town clerk's office.
 

Mandatory Open Meeting Law Information for Members of Municipal Committees, Boards and Commissions:

All members of any public body must receive educational materials including the Open Meeting Law, MGL c. 30A, SS18-25, 940 CMR 29.00, and the Guide to the Open Meeting Law published by the Attorney General upon taking the oath of office and before entering into the performance of the office. The municipal clerk is responsible for providing the educational materials to the members of all local public bodies. Within 2 weeks after receipt of the educational materials, the member shall certify the receipt of the materials on the form provided by the Attorney General and available on the Attorney General's website.
Links to all required documents are listed below. Municipal officials are invited to use these links in place of paper documents and email the town clerk (see right corner box for address) as proof of receipt of these documents.

 

Sexual Harassment in the Workplace Policy

Massachusetts statute requires that the Town of Shutesbury Sexual Harassment in the Workplace Policy be distributed to, and signed for on a sign-off sheet, by all employees, and elected and appointed town officials and volunteers, upon appointment and each year thereafter.  

Other Information for Appointed and Elected Members of Shutesbury Government

I will be scanning in other documents included in the information packet for Appointed and Elected members of Shtuesbury government.  People new to a board or position should get sworn in at the Town Clerk's office and I can hand you the full folder of information. For those who want to read or print themselves a copy of information sheets, I'll build a library of them linked here.

Shutesbury Volunteers are "Special Municipal Employees" 

License or Re-license Your Dog by Mail

      The 2016-17 Dog tags are in.  You may register your dog now.  Early birds can avoid a late fee if their dog is registered before August 1.  Click here to open or save a Word document that you may then use to license or relicense your dog by mail. Please remember to include proof of current rabies vaccination, your payment and a self-addressed, stamped envelope, (two first class stamps required).
      The dog license year runs from July 1 to June 30 each year. Please re-license in the month of July or sooner. New dogs are to be licensed by 6 months of age or within 30 days of residing in the Town of Shutesbury.

 

Order a Vital Record (Birth, Marriage or Death Certificate)

  • Submit request by phone, fax, or email townclerk@shutesbury.org.
  • Include any known information - name and date preferred.
  • Include a $5 payment (made out to "Town of Shutesbury")
  • Include a self-addressed stamped envelope, or a preferred
    time to pick up the certificate at the Town Clerk's office.

Search Vital Records

Genealogists are welcome to email specific inquiries. This office will evaluate what is
available and send an estimated cost to complete the research and make copies as requested.
 

Lost and Found Pets

Contact Town Clerk (see contact information above) or Web Committee to add or remove notices.