Town Clerk

Voter Registration Information

There are multiple ways to register to vote.  You can register at the Registry of Motor Vehicles, pick up a voter registration form outside the Town Clerk's office or register online.  Visit https://www.sec.state.ma.us/ele/eleifv/howreg.htm for more information.

Public Records Requests

Many citizens would like to know more about the activities of committees and boards in town.  You may find the information you are seeking on a board or committee's page on the town website.  If the information is not there or you don't have web access, you are welcomed to make a public records request to the Town Clerk.  You can click here to email your request.

Under state Public Record Law,  the requests for public records in Shutesbury are made to Susie Mosher, Town Clerk, our Records Access Officer.  Requests can be made in writing or by email.  Please include contact your information.  For more an update on the Public Records law, go to   https://www.sec.state.ma.us/pre/prenotice.htm

Shutesbury has guidelines for the Public Record here.

Minutes for Meetings

The Open Meeting Law Guide describes the requirements for minutes on pages 15-16 and can be read here.  

I am attaching samples of minute templates that meet the OML requirements in different styles.  Your committee may have their own format that meets the requirements.    Table Format   Narrative Format  You can get copies of these forms in the lower right-hand mailbox in the hallway at Town Hall and from the stand outside the Town Clerk's office. 

Mandatory Ethics Training for All Employees and Volunteers

Upon appointment or hire and on an annual basis thereafter, the Town Clerk is required by statute to provide all municipal employees and volunteers with a copy of the Conflict of Interest Law and to obtain a signed receipt from the employee/volunteer. Additionally, all employees and volunteers must, complete an online ethics training and multiple choice exercise within 30 days of beginning public service and every 2 years thereafter.  This information and training is to ensure understanding of the Massachusetts ethics code. Upon completion of the exercise, a certificate will pop up. Employees/volunteers can either copy, paste and send the certificate of completion of the training exercise to townclerk@shutesbury.org or print and deliver certificate to the town clerk's office.
 

Required Information for Appointed and Elected Members of Shutesbury Government

People new to a board or position should get sworn in at the Town Clerk's office and I can hand you the full folder of information. For those who want to read or print themselves a copy of information sheets, the documents are linked here.

DBA information and forms

Information and forms for a DBA certificate can be found here.

License or Re-license Your Dog by Mail or In Person

      The 2017-18 Dog tags are in.  You may register your dog now. Applications will be available @ Town Meeting, and are online, (Click here) and outside the Town Clerk Office. Please remember to include proof of current rabies vaccination, your payment and a self-addressed, stamped envelope, (two first class stamps required).
      The dog license year runs from July 1 to June 30 each year. Please re-license in May or June to avoid an expired dog tag.   Early birds can avoid a late fee if their dog is registered before August 1.  New dogs are to be licensed by 6 months of age or within 30 days of residing in the Town of Shutesbury. 

Order a Vital Record (Birth, Marriage or Death Certificate)

  • Submit request by phone, fax, or email townclerk@shutesbury.org.
  • Include any known information - name and date preferred.
  • Include a $5 payment (made out to "Town of Shutesbury")
  • Include a self-addressed stamped envelope, or a preferred
    time to pick up the certificate at the Town Clerk's office.

Search Vital Records

Genealogists are welcome to email specific inquiries. This office will evaluate what is
available and send an estimated cost to complete the research and make copies as requested.
 

 

 

 
 

News & Updates

A Citizen’s Petition is proposal by a citizen or a group of citizens, signed by 10 or more registered voters, that is brought to the Select Board to place on a Town Meeting warrant.  For example, a petition could ask town meeting to vote for adoption, amendment or repeal of a town’s bylaw.  Another type of petition may offer a resolution/advisory urging action at local, state or federal levels. 

Last year six Citizen Petitions placed articles on the Annual Town Meeting warrant.  The process to file a Citizen Petition is multi-stepped and has deadlines.  This year citizen petitions must be given to the Select Board no later than March 20.  The Town Clerk and Town Moderator have prepared an information sheet to guide citizens through the steps. Click here for the info sheet.

If you are considering such a petition, the time to start this research and process is now.  Contact the Town Clerk for more information


The 2018 Annual Street Listing Form that combines the Town Census and the State Voter Census is coming to your household soon.  Although this form is issued by the state in an effort to verify current voters living in Shutesbury, the form also is a listing of ALL Shutesbury residents, including non-voters and children.  This information is used for trash bag eligibility, to verify residence for veteran and elderly benefits and as an address confirmation for future town mailings. 

This is an important legal document.  By returning it promptly, you can avoid becoming an inactive voter, a status that requires extra paperwork to reverse at the polls. 

Here are a few tips to keep in mind:

Please read over the form carefully, and add on or correct any omissions or mistakes.

Town Clerks cannot remove any voters who have moved away without this or her signature.  Please provide an address so I can follow up.  If I can't make contact, the person will stay on the voter rolls for four years.

The person with an asterisk beside their name is the person who signs the form at the bottom left, verifying the information.

If you do not receive a census form in a week, please contact me so I can correct the problem.


Info and Resources

You may vote absentee due to absence from town during normal polling hours, physical disability or religious belief. You can download an application from the Sec. of State  website :www.sec.state.ma.us/ele/elepdf/absentee_ballot.pdf 

Applications are at the Town Clerk's office, available on request, or can be made by written request stating residence, where to mail the ballot and your signature.  You can also stop in during Town Clerk hours to fill out the application and vote in person. 

The Secretary of the Commonwealth has developed an excellent tool for learning about your voter registration status, who your representatives are, links to their websites showing how to contact them, and other elections related information at the following address. If you have a zip code other than 01072 and your zip code doesn't work for your name, try putting in 01072.

http://www.sec.state.ma.us/VoterRegistrationSearch/MyVoterRegStatus.aspx

Register to vote:  Call Town Clerk (413) 259-1204 to have a mail-in voter registration form sent, stop in Town Clerk’s Office to register in person, or register at the Registry of Motor Vehicles when you renew your driver’s license.

Massachusetts also has On-Line Voter Registration.  https://www.sec.state.ma.us/ovr

No need to wait for an election — do it anytime!

 

 

See who serves Shutesbury in town departments and on town committees