Open Meeting Law

March 13, 2020

In light of the ongoing COVID-19 coronavirus outbreak, Governor Baker issued an emergency Order on March 12, 2020, allowing public bodies greater flexibility in utilizing technology in the conduct of meetings under the Open Meeting Law. The town of Shutesbury greatly values the participation of its citizens in the public meeting process, but given the current circumstances and recommendations at both the state and federal levels to limit or avoid public gatherings, including Governor Baker’s ban on gatherings of more than 25 people, together with the present closure of Shutesbury Town Hall and other public buildings to the public, the town has decided to implement the “remote participation” procedures allowed under Governor Baker’s emergency Order for all boards, committees, and commissions.
This means that:
1. All or any of the members of the public body may choose to participate in a public meeting via remote access. Meetings may be virtual, in their entirety.
2. The public will not be allowed into a Board/Committee meeting, even where there are any members of the public body and/or town staff or official(s) physically present at the meeting location during the meeting. “Public comment” portions of meetings will be temporarily suspended.
3. However, the public will be provided with alternative access through which they can watch or listen to meetings “in real time,” and meeting notices will specify the manner in which members of the public may access audio or video of the meeting as it is occurring.
4. If, despite our best efforts, our technological capabilities do not adequately support public access to virtual or remote meetings, the town will ensure that an audio or video recording, transcript, or other comprehensive record of the proceedings at the meeting is posted on the town’s website as soon as possible after the meeting.
5. Notices for public hearings will contain additional information about how the public may participate via electronic/technological means.
6. For executive session meetings, public access to the meeting will be limited to the open session portion(s) of the meeting only. Public access to any audio, video, internet or web-based broadcast of the meeting will be discontinued when the public body enters executive session.
7. Where individuals have a right, or are required, to attend a public meeting or hearing, including executive session meetings, they will be provided with information about how to participate in the meeting/hearing remotely.
8. Meeting notices will still be posted at least 48 hours in advance (not counting Saturdays, Sundays, or legal holidays), unless it is an emergency meeting as defined under the Open Meeting Law (in which event, the meeting notice will be posted with as much advanced notice as is possible in the circumstances). Minutes will still be taken.

Mandatory Open Meeting Law Information for Members of Municipal Committees, Boards and Commissions:

All members of any public body must receive educational materials including the Open Meeting Law, MGL c. 30A, SS18-25, 940 CMR 29.00, and the Guide to the Open Meeting Law published by the Attorney General upon taking the oath of office and before entering into the performance of the office. The municipal clerk is responsible for providing the educational materials to the members of all local public bodies. Within 2 weeks after receipt of the educational materials, the member shall certify the receipt of the materials on the form provided by the Attorney General and available on the Attorney General's website.
 
Links to all required documents are listed below. Municipal officials are invited to use these links in place of paper documents and email the town clerk (see right corner box for address) as proof of receipt of these documents.

News & Updates

Unofficial Town Election Results

545 ballots were cast,    44% of our 1,228   registered voters  Here are today's election results.  Winner *

Board of Health

* Norene Pease 452

* Garrett Simonsen 440

Write in 2,  Blanks 196

 

Cemetery Commission

* Walter Tibbetts 478

Write in 3,  Blanks 64

 

Library Trustees

* P. Savanna Ouellette 459

* Melanie DeSilva 440

Write in 6,  Blanks 185

 

Planning Board

* Michael DeChiara 432

* Steven Bressler 446

* Deacon Bonnar 441

Voting - June 27 Town Elections

Town Hall is still closed to the public at this time.  Any Absentee or Early Voting applications I receive by noon on Monday, 6/22 will have their ballots put in the mail, but the  ballot may not reach the voter until Friday, or later.  Voters can return their ballot in the drop-box in front of Town Hall up to 2:00 pm on Saturday when the polls close to guarantee that it will be received.

If you did not get your ballot in time, you can vote in person on Saturday, outside, behind Town Hall.  The polls are open from 8 am - 2:00 pm 

 

 

ANRAD Public Hearings Continued Notice

The Shutesbury Conservation Commission  has published a notice of two continued public hearings.  This information is also posted on the Town Clerk page as required.  For more information see the Conservation Commission web page.  https://www.shutesbury.org/concom

 

At the April 23, 2020 virtual meeting of the Conservation Commission, the following two items were voted on and rescheduled to 5/14/2020:  

7:30pm Continue Public Hearing for ANRAD at ZD-37 (Montague/Carver)

Info and Resources

Voter Registration

The Secretary of the Commonwealth has developed an excellent tool for learning about your voter registration status, who your representatives are, links to their websites showing how to contact them, and other elections related information at the following address. If you have a zip code other than 01072 and your zip code doesn't work for your name, try putting in 01072.

http://www.sec.state.ma.us/VoterRegistrationSearch/MyVoterRegStatus.aspx

Voting For Students

For students who may be voting for the first time, or living away at school, information about how to register or where to register to vote can be helpful.