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Town of Shutesbury Subscribed Email Announcement List Policy
These guidelines will govern the preferred process of using the subscribed email notification system available to all resident and non-resident interested parties, through an option on the town web site, www.shutesbury.org
Subscribed email announcements will comply with the web site policy. The intent of this policy is to maintain full and open disclosure of such announcements and responses to those announcements, and provide reasonable access to those without access to the Internet or email services.
Emails sent out through this system will go to all current subscribers on the list. That list is subject to public record laws and is available to anyone who requests it. The Selectboard designee(s) shall review the mailing before it is distributed. If approved and sent out, a copy will be provided to the Town Clerk, who will post written copies at the Town Hall and the Spear Library. Copies will also be made available on the town web site.
How to send a message out to the Announcement List
The town subscribed email list is maintained by the Web Committee. The Committee encourages the use of the email list to get the word out on items of interest to all town residents. It is an excellent vehicle to put out short-notice info, timely reminders, or helpful tips from your board, committee, or department.
The role of the committee is only to assure the messages get out in a timely manner, and comply with the town website and email policies established by the Select Board.
The web committee will not compose your messages for you. You must create the wording as you wish it to appear.
Submitted emails must comply with the town web policies, and:
- must be from a recognized town entity.
- must be factual in nature - not attempting to advocate a position or vote.
- may announce an event, information, solicit info or assistance, etc.
- should be text-only content. (May contain links to government websites.)
To submit your message, send it in an email To: announce @ shutesbury.org and CC: web @ shutesbury.org. Your message will be held until approved, and then sent out to the list. (Please be sure to CC the web committee so we'll know a message is waiting for approval.) As w/any email message, please include the following information:
- Subject: (short topic title)
- From: (name of entity and/or person providing the information)
- Reply to: (valid email address and/or name and telephone number for follow up questions about the message)
If approved, your message will go out exactly as sent. The list administrators can only approve or deny the posting, but not edit it - so if you have any questions, please put them in a separate message.
Process: The email will be reviewed for compliance. You should plan on checking your email for any questions or requests for clarification from the web committee. If everything is in order, your message will then be rebroadcast to the email list and you'll see your message as it was submitted. This usually occurs within 24 hours.
Thank you for using the list, and Happy Emailing!
Shutesbury Web Committee